Agreement to the Notes

1.Regarding privacy protection

• The contents of whistleblowing and consultation will be kept strictly confidential by those involved in the response.
• You can choose the extent to which your real name is disclosed.

• You will not be treated unfavorably by the university as a result of your whistleblowing.
• Whistleblowing and consultation that falls under the category of "whistleblowing" under the Whistleblower Protection Act will be protected by the same Act.

2.Handling of Personal Information

• The information received for consultation and reporting will be used for cooperation with the University （compliance promotion office）.
• Personal information of whistleblowers and consulters will be properly managed and operated in accordance with the Personal Information Protection Policy.

3.Notes when whistleblowing and consulting

• In some cases, the university may not be able to accommodate you.
  e.g.

  • If it doesn’t fall under the "contents that can be whistleblown or consulted".
  • If the university decides not to accept.
• In principle, if a consultation is received at the desk during the morning, we will cooperate with the University （compliance promotion office） about the matter on the next business day.
  If a consultation is received in the afternoon, then we will cooperate with the University in 2 business days.
  Furthermore, if the University is closed, we will cooperate with the University （compliance promotion office） the day after.
  In addition, we are unable to respond to the following requests.
  e.g.

  • I want you to tell that to the university right now.
  • I want an answer by the end of tomorrow.
  • I want to be contacted immediately (by ○) by the person in charge.
• Responses to whistleblowing, consultation, and inquiries received on Sundays, national holidays, year-end and New Year holidays, and holidays when this office is closed will be made on the next business day or later.
• Due to a server failure, etc., you may not be able to receive reports / consultations addressed to this counter.If you do not receive a reply from our counter after waiting a few days, please send us your consultation again.

4. Personal information contained in identification documents

• Text data, URLs, voice data, and other data used for identification will be directly submitted to the university as they are.
• If you wish to whistleblow or consult anonymously, please process the information contained in the identification documents that identifies the consulter before submitting them.
  *In many cases, personally identifiable information is included in email addresses and signatures.

5.About the external contact

• The external contact is operated by NEC VALWAY, Ltd. as a third-party organization. This is not a contact point established within the university.
• The external contact does not provide the following services.
  • a.Investigation of whistleblowing and consultation.
  • b.Determining whether it constitutes harassment, etc.
  • c.Various types of advice (e.g. whether it is better to consult with public institutions regarding future actions).