Reporting/consultation desk

*Please agree to the notes, fill in the required information, and submit the form.
Please refrain from using machine-dependent characters such as 1-byte katakana, ①, ②, and ㈱, as they may not be displayed correctly.

Please tell us about yourself

Please tell us about you who would like to consult / report.It is mandatory to fill in your name, but you can choose to be anonymous when we contact a external contact (NEC VALWAY)・University （compliance promotion office）.

MandatoryYour department
MandatoryAffiliation name: ※In the case of an undergraduate, a postgrad, please input a department or a graduate course and the school year. If you are a faculty member, please enter your affiliation.
MandatoryNotification to university(compliance promotion office): Make it anonymous Use your real name

※If you would like to be supported by a university, in principle, please consult with your real name. In the case of anonymity, the response by the university is general and the effectiveness cannot be guaranteed.
MandatoryDisclosure of your name to the external contact: Make it anonymous Use your real name
MandatoryShare consultation statement contents with relevant departments or faculty you belong to: Allow Do not allow

*In order to resolve issues, please tell us if it is okay to share your name and the consultation report contents that you reported to the Compliance Promotion Office with the relevant departments, as well as the faculty and graduate course you belong to, and if it is okay to ask them to consider handling the issue.

Contact Information

Please enter your email address so that we can send you a notification of acceptance.

MandatoryEmail address

Please re-enter for confirmation.
*You will automatically receive a notification that your application has been accepted.
*If you are using a domain-specified receiving system,
please enable your account to accept messages from "@list.waseda.jp""@dmsig.jp.nec.com""@koueki-tsuhou.com" in advance.

The University (compliance promotion office, relevant departments, faculty you belong to, etc.) might, as necessary, contact you at the contact information you have provided, in order to ask more details about your consultation.

MandatoryContact Information: E-mail Do not enter

Contact information If you wish to receive a reply or correspondence within 2 days after your consultation (except for university holidays, including Saturdays, Sundays and national holidays), please indicate so in the remarks column.

What happened?We will report what you entered directly to the university

Types of our services

MandatoryContent of consultation: Problems with your classes or student life Research wrongdoing: Improper actions taken during research activities Harassment Public interest report Other: Opinions / complaints / except for the above
OptionalOccurrence time
OptionalOccurrence place: If you choose "Other," please enter the specific place in the "Details of whistleblowing / consultation" field.
OptionalRecognition time
MandatoryDetails of whistleblowing / consultation
MandatoryRequest to the university
MandatoryRecognition of the surroundings: Yes No
MandatoryEvidence: Yes No

*The evidence will be submitted to the university as it is. If you wish to remain anonymous, please make sure that your information is not included.

MandatoryAttached file

Before uploading files, please mask any personally identifiable information if you wish to remain anonymous. The attached files will be submitted to the university as it is.
The maximum size of the attachment (total of all files) is 10 MB. To attach multiple files, hold down the [Ctrl] key while selecting files.

Select a file

A file is not selected

Reset attachments

The supported files that can be attached are jpg/gif/pdf.

Who did that?

Please tell us about someone who has done or seems to have done something you consider problematic.
If you don’t enter, we may not be able to investigate.
If the harassment actor is not recognized as a member of the University, we can consult with you, but please be aware that the effectiveness is extremely low.

OptionalActor classifications
OptionalAffiliation name: *In the case of an undergraduate, a postgrad, please input a department or a graduate course and the school year.
If you are a faculty member, please enter your affiliation.
OptionalName

Notes

The information received for consultation and reporting will be used for cooperation with the University （compliance promotion office）.
The personal information of the consulters will be appropriately treated based on the basic policy on the protection of personal information.
In principle, if a consultation is received at the desk during the morning, we will cooperate with the University （compliance promotion office） about the matter on the next business day.
If a consultation is received in the afternoon, then we will cooperate with the University in 2 business days.
Furthermore, if the University is closed, we will cooperate with the University （compliance promotion office） the day after.
If you contact Compliance consultation desk on a holiday including weekends, public holidays, and at the end or beginning of the year, we will respond on the next working day.
Due to a server failure, etc., you may not be able to receive reports / consultations addressed to this counter.If you do not receive a reply from our counter after waiting a few days, please send us your consultation again.

If you agree to the notes,
please check the "Agree" and click the " Confirmation of your entry" button.
Agree
Are there any mistakes in the input contents?
The consultation contents that you enter here
will be reported to the university within 2 business days.

1.Regarding privacy protection

The contents of whistleblowing and consultation will be kept strictly confidential by those involved in the response.
You can choose the extent to which your real name is disclosed.

Real name disclosure patterns	To the university	To the external contact
Completely anonymous	Anonymous	Anonymous
Real names disclosed only to the external contact	Anonymous	Real name
Completely real name	Real name	Real name

*In order to ensure that the university's communications, confirmations, investigation results, etc. are accurately conveyed, we ask you to disclose your real name to the external contact as much as possible.

You will not be treated unfavorably by the university as a result of your whistleblowing.
Whistleblowing and consultation that falls under the category of "whistleblowing" under the Whistleblower Protection Act will be protected by the same Act.

2.Handling of Personal Information

The information received for consultation and reporting will be used for cooperation with the University （compliance promotion office）.
Personal information of whistleblowers and consulters will be properly managed and operated in accordance with the Personal Information Protection Policy.

3.Notes when whistleblowing and consulting

In some cases, the university may not be able to accommodate you.
e.g.
- If it doesn’t fall under the "contents that can be whistleblown or consulted".
- If the university decides not to accept.
In principle, if a consultation is received at the desk during the morning, we will cooperate with the University （compliance promotion office） about the matter on the next business day.
If a consultation is received in the afternoon, then we will cooperate with the University in 2 business days.
Furthermore, if the University is closed, we will cooperate with the University （compliance promotion office） the day after.
In addition, we are unable to respond to the following requests.
e.g.
- I want you to tell that to the university right now.
- I want an answer by the end of tomorrow.
- I want to be contacted immediately (by ○) by the person in charge.
Responses to whistleblowing, consultation, and inquiries received on Sundays, national holidays, year-end and New Year holidays, and holidays when this office is closed will be made on the next business day or later.
Due to a server failure, etc., you may not be able to receive reports / consultations addressed to this counter.If you do not receive a reply from our counter after waiting a few days, please send us your consultation again.

4. Personal information contained in identification documents

Text data, URLs, voice data, and other data used for identification will be directly submitted to the university as they are.
If you wish to whistleblow or consult anonymously, please process the information contained in the identification documents that identifies the consulter before submitting them.
*In many cases, personally identifiable information is included in email addresses and signatures.

5.About the external contact

The external contact is operated by NEC VALWAY, Ltd. as a third-party organization. This is not a contact point established within the university.
The external contact does not provide the following services.
- a.Investigation of whistleblowing and consultation.
- b.Determining whether it constitutes harassment, etc.
- c.Various types of advice (e.g. whether it is better to consult with public institutions regarding future actions).

[Role of the external contact]

Receiving whistleblowing and consultation from everyone and link them to the university.