Agreement to the Notes

1.Protection of whistleblowers and consulters

• The contents of whistleblowing and consultation will be kept strictly confidential by those involved in the response
• You can choose the extent to which your real name is disclosed

• You will not be treated unfavorably by the company as a result of your whistleblowing
• Whistleblowing and consultation that falls under the category of "whistleblowing" under the Whistleblower Protection Act will be protected by the same Act

2.Handling of Personal Information

• We will use the information provided to us for the purpose of investigating violations of laws and regulations, etc.
• Personal information of whistleblowers and consulters will be properly managed and operated in accordance with the Personal Information Protection Policy

3.Notes when whistleblowing and consulting

• You may not get a company response to your whistleblowing and consultation
  e.g.

  • If it doesn’t fall under the "contents that can be whistleblown or consulted"
  • If the company decides not to accept
• It may take 1 to 2 business days for the whistleblowing and consultation to be linked to the company
  In addition, we are unable to respond to the following requests
  e.g.

  • I want you to tell that to the company right now
  • I want an answer by the end of tomorrow
  • I want to be contacted immediately (by ○) by the person in charge
• Responses to whistleblowing, consultation, and inquiries received on Sundays, national holidays, year-end and New Year holidays, and holidays when this office is closed will be made on the next business day or later

4. Personal information contained in identification documents

• Text data, URLs, voice data, and other data used for identification will be directly submitted to the company as they are
• If you wish to whistleblow or consult anonymously, please process the information contained in the identification documents that identifies the consulter before submitting them
  *In many cases, personally identifiable information is included in email addresses and signatures

5.About the external contact

• The external contact is operated by NEC VALWAY, Ltd. as a third-party organization This is not a contact point established within the company
• The external contact does not provide the following services
  • a.Investigation of whistleblowing and consultation
  • b.Determining whether it constitutes harassment, etc.
  • c.Various types of advice (e.g. whether it is better to consult with public institutions regarding future actions)