Otemon Gakuin
NEC VALWAY Hotline(For school corporations only) ※This reporting/consultation desk is provided by NEC VALWAY Corporation, a member of the NEC Group.

*Please read before whistleblowing and consultation*

In the course of your work, have you ever felt, "Isn't this against compliance?"
NEC VALWAY Hotline(For school corporations only) is a whistleblowing and consultation contact for those who are unable to consult with their supervisors or relevant staff departments due to circumstances.

Notes

  • The information you provided to us for whistleblowing and consultation will be used for the purpose of investigating violations of laws and regulations, etc.
  • The personal information of whistleblowers and consulters will be properly managed and operated in accordance with our personal information protection policy.
  • Please understand that we may not be able to respond to your whistleblowing and consultation if it doesn’t fall under the "contents that can be whistleblown or consulted.”
  • Inquiries received on Sundays, national holidays, year-end and New Year holidays, and the company holidays will be answered on the next business day or later.

Protection of whistleblowers and consulters

  • The content of whistleblowing and consultation will be kept strictly confidential by the parties involved in the response.
  • Whistleblowing and consultation to the company can be made anonymously.
  • You will not be treated unfavorably by the company as a result of your whistleblowing.
  • Whistleblowing and consultation that fall under the category of "whistleblowing" under the Whistleblower Protection Act will be protected by the said Act.

Eligibility

  • Faculty and staff working at Otemon Gakuin(Full-time,specified,Part-time employee,Contracted employee,Fixed-term employee),Outsourcing employees,Dispatch employee,Employees of outsourcing companies(Partner companies such as OTM Co., Ltd.),Resignee(Within 1 year)

What you can whistleblow or consult

  • Violation of laws and regulations

  • Violation of company rules

  • Harassment consultation

  • Mental health consultation

  • Opinions, requests, and suggestions for improvement

*Please consult your manager first before contacting us*

  • If you are not comfortable or unable to consult with your supervisor, please whistleblow or consult with us.
  • Complaints, grievances, and slander, including the treatment of individuals, cannot be accepted.

Flow of whistleblowing and consultation

STEP.01

Whistleblowers / consulters

Whistleblowing / consultation

  • You can whistleblow or consult through the external contact (NEC VALWAY, Ltd. The same applies hereafter.)

STEP.02

External contact

Reception for whistleblowing / consultation・Report to the company

  • The external contact will report the contents of whistleblowing and consultation to the company. You can choose to use your real name or an anonymous name for this report.

STEP.03

Company

Acceptance / rejection decision・Investigation / policy review / Preparation of company response・Report to the external contact

  • The company will investigate about the contents. (Depending on the contents of whistleblowing and consultation, it may or may not be the subject of an investigation.)

STEP.04

External contact

Company response received・Report to the whistleblowers / consulters

  • The company will reply to the external contact with inquiries to the whistleblower / consulter and investigation results.

STEP.05

Whistleblowers / consulters

Company response received

  • The external contact will reply to the whistleblower / consulter with the inquiries and investigation results.

*Please report or consult with us by any of the following methods.

Reception hours

  • TEL Weekdays8:30～19:00 Saturdays8:30～17:00 *excluding national holidays of Japan time
  • Website / Email 24 hours a day, 365 days a year